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The Office space Blog

By nothingbutnet, Mar 13 2016 01:00AM

It can be quite a considerable challenge to remain organized, whether you are working in a small office space or from a spare room at your home. Although working in a messy, cluttered environment is not ideal, the real issue is the time and energy that is unnecessarily wasted searching for important documents and tools - resulting in reduced productivity. A few tips to keep your work area organized are discussed below.

Get Rid of Old Papers

There may be several piles of papers on your desk which have no real significance. While sorting through this stack of papers, you may start to ask yourself, whether you in fact need this and why, and also where do you think you may search when you need it. Creating the ideal filing system is recommended, as well as filing future printouts immediately so that the problem of clutter does not reoccur. Ask yourself whether you need to print a file before actually doing so, as it could perhaps survive in binary code.

Separate Business and Pleasure

It is important that distractions are avoided, regardless of where you conduct most of your work. Having a specified mail location which is not in close proximity to your small business at home, reduces distractions. Family members should be encouraged not to store any toys, tech gadgets or anything else nearby that may result in lost time and inefficiency. Cell phones and smart phones can be major distractions and impact negatively on productivity. Your phone should be kept in a designated area and only checked during breaks - not every time a text message alert is heard.

Keep the floors clean

Floors are sometimes overlooked in an office environment, but the outside world comes into contact with them quite frequently. As persons traffic in and out, they bring in grime, dust and other particles, which create some degree of buildup quickly. Therefore, small business carpet cleaning Melbourne should be conducted on a weekly basis. It is also recommended that carpet steam cleaning be done regularly. A significant amount of grime can be present in clean carpets even after vacuuming.

Keep Supplies and Often-Used Items Separate

Items that are used on a daily basis, such as pens, planner, laptop and Post-It-Notes should be kept on your desk. However, items such as envelopes, tape, stapler and paper clips should be stored inside the drawers of your desk. They will be easily accessible but not take up valuable space on the desk.

Organize Your Computer

Your virtual desktop needs to be de-cluttered once icons have started to obscure your favorite desktop background. Documents that you will need to refer to again, should be filed away and others sent to the virtual recycle bin. Your desktop screen will be more attractive and finding important documents will become much easier.

Slow Down

Finding adequate time is one of the biggest pitfalls in most organizations. Investing in time to properly organize files, supplies and other items is important to allow for easy and quick access. Establish a system that works well for you and stick to it! You will save a great deal of time in the long run, if you return items to areas specially designated for them.

Keep on top of carpet stains

There may be one spot that you know has been there for some time, and it will not magically disappear on its own, so you should deal with it. You may have become accustomed to it, but you really should conduct research on effective carpet stain removal, to get the carpet or the surface it is on clean again.

Working as a team will help to keep the office environment of your small business carpets clean and tidy, without much effort.

By nothingbutnet, May 20 2015 04:44AM

Working from home is an appealing aspect for many people, if not a necessity. For example, if you have young children at home someone will have to supervise them, but at the same time, you may not be able to afford to take time off of work or to arrange someone to look after them. Or maybe you’re starting up your own business, and diving headfirst into the wonderful world of entrepreneurship to make your own fortune.

Even if it isn’t necessary for you to work at home, there are still plenty of reasons why you may want to. If you possess the self-discipline and motivation to do so, working at home can work wonders for your efficiency. Firstly, you set your own hours. If you are a night owl who likes to stay up to 3 in the morning, but are miserable in the morning as a result, you can choose to work at night. At the same time, the amount of time per day that you need to work is flexible - if you are on a hot streak, you can work more than 8 hours, but if you aren’t feeling it, you can work less and take a break. Secondly, you can choose the environment that you work in. Many people do not find working in a grey cubicle under fluorescent lighting particularly conducive to their work ethic. If you’re working at home, you can work wherever you feel most comfortable.

Working from home also removes some of the distractions of an office (albeit replacing them with other distractions). When you’re surrounded by people, you’re going to want to talk to them, and they’re going to want to talk to you. These desires may not overlap, and someone looking for a chat on their break can distract you from your work, or vice versa. Not working at an office also means you can avoid some ‘time-suck’ activities that plague offices everywhere, such as the one o’clock meeting where half the people are late and even when they do show up nothing productive happens because Greg from Accounting is too busy talking about how he went golfing on Saturday even though nobody cares and it makes you want to strangle him with a phone cord.

Finally, not working at an office removes many of the hidden costs that are associated with doing so. Eating out, car maintenance, parking, buying and maintaining professional attire are all costs that are required for working out of home. Working from home can remove or alleviate these expenses.

That does not mean that working from home is free from its share of problems. The distractions of co-workers are replaced by other, often worse, distractions. With no one to look over your shoulder, you may find it all too easy for you spend your time surfing the internet or watching “background noise” TV. Working at home will let you be near your children, but your children’s schedule probably doesn’t make allowances for your work schedule. It is difficult to get into a hardworking mindset when your kid has woken up for the seventh time in two hours and you feel like you’re this close to losing your mind.

Working from home can also put stress on your relationships and affect your social life. If there are other people who are home full-time as well you are probably going to start driving each other crazy, because you’re not spending any time apart. You may also find yourself losing contact with your friends. Working in an office means forces you to interact with people, and you will be friendly with these people - if you work alone, you won’t make any friends. And if you do decide to adopt your own schedule, this might conflict with your friends who do work normal hours. What is ‘after-work drinks’ for your friends, is ‘I’m busy working’ for you, whereas your ‘after work drinks’ is 4 in the morning.

Spending all this time at home isn’t healthy either. Telecommuting means you don’t have to go outside, and you’re going to spending most of your time sitting down. What little exercise you got at your office, is now gone, since the furthest you will have to walk at home is from your workspace to your fridge. It can also affect your mental health - working at home can make it difficult to differentiate between work and home, which can cause you to be constantly thinking about work, or even overworking.

Rather than working from home, an alternative that is worth considering is renting office space. This has all the benefits of working from home (setting your own hours, working in an environment you find comfortable etc.) whilst also removing many of the negatives associated with working at home. Renting office space is relatively inexpensive, and it allows you to get out of the house and work in a dedicated area that you find comfortable, whilst also allowing you to interact with other like-minded people. And since you are choosing where to work, you can find a place that is close to home, so that you can get home quickly if you need to.

Renting office space is like working from home, but better.

For more office tips, visit this link.

By nothingbutnet, Apr 27 2015 05:59AM

Being in a group of fellow business owners who are pushing it to the limits (sometimes to breaking point) can potentially become a stressful environment for those around.

Here are some tips that everybody can take on board to making working in a shared office space not only manageable, but fun as well!

1. And as the last line said, “FUN!” There is no reason why a small business owner can’t smile and have some fun. Some days it may be the only thing to get you through all in one piece. Put on a smile and don’t let the negatives penetrate your zen space. Remember that saying; "smiles are contagious"? Well, it’s true, put on a smile and send good vibes to everybody around you. Not only will you feel better about yourself, but you’ll be sharing the goodness.

2. Embrace your zen, bring your little pleasures to work. It may be some nice pot plants, it could be a picture of your family. What ever small touches you can bring to not only personalise your own office space, but also make it a place of happiness, the more productive you will become every day. Sure it would be great if all office buildings would allow you to bring in pets, unfortunately this isn’t the case.

3. Leave any poor attitude at the door, we all have bad days from time to time, we don’t need to go pass them on to others. Everybody has their own battles going and don’t need someone else trampling in and adding to the mix. Can you just imagine how much harder your work day would be if everybody turned on everybody because things were not going right? Now, stop thinking of that for a second and imagine the complete opposite, everybody helping one another reach their goals. Powerful stuff right?

4. Nobody wants to sit in silence, lets get some tunes that everybody can enjoy happening. For myself I’ve often had quite different tastes to everybody else, but there is always music that everybody can enjoy. Even if it’s just zen music that will help relax everybody's minds. Just remember, as mum always said “It’s not a rock concert!”

5. Don’t be afraid to chip in, coworking office spaces are cheap and survive with a great small community of business owners. If there is a communal fridge and you’re constantly dipping in to it, grab a slab of water, or drinks to keep everybodies supplies topped up.

6. Talk with your office buddies, sure you may be in different businesses all together, but there's no reason we can’t all be friends. It just adds to a better working atmosphere, which is lacking in all too many work places. Who knows, a simple chat with a fellow businessman/business woman could easily turn into them selling a you to somebody they know. Networking 101.

7. Keep your space tidy, nobody wants their office space to look like a dump site. Generally speaking bins are provided, but you are ultimately in charge of your area. If you find your bins are filling up, get rid of it when you finish up for the day. Not only is it just common courtesy, but do you really want to work hard when surrounded by garbage?

8. Welcome newcomers with open arms, who knows, you may end up becoming best of friends! Again, this will also result in building your own great business networking skills as well.

9. Be mindful of your guests and who you bring into the space. Because your guests aren’t familiar with the 10 Commandments of the awesome office space you are part of, it could quite easily disrupt the natural balance and Commandment 3 could easily get trampled on quite unintentionally.

10. Lastly, be a giver. If you can pass on work to someone in the office and hook someone you know up with someone you trust to get the job done, do it. You don’t need to be an Einstein to know how everyone's perception of you will change and grow for the better. If you’re regularly connecting people up, suddenly this makes you a key person of influence, generally speaking, that’s the person you should strive to be.

By nothingbutnet, Apr 22 2015 12:52AM

Slowly small businesses are coming on board to be part of our great shared office space. Here are the first two in.

Most listed soon!

Jack from Industry Placements Australia was first into the office
Jack from Industry Placements Australia was first into the office
Robert is your conference call specialist and second to move in!
Robert is your conference call specialist and second to move in!

There is plenty of unused coworking office space available for your small business, just get in touch and get the next best desk position!

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